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How do I verify my EIN number?

The employer identification number (EIN) is one of the most important nine-digit numbers for new and existing businesses. This number is not only used for identifying the tax status of a business entity but also for filing of tax returns, applying for business licenses, and several other business related activities. If you are a business owner and have misplaced your EIN number then it can cause panic but there are ways of EIN verification that can help you in get this highly important business tax number back.

Order EIN

Introduction to EIN

The EIN or Employer Identification Number is a unique nine-digit number that is assigned to different types of businesses by the Internal Revenue Service (IRS). It is also known as the Federal Employer Identification Number (FEIN) and misplacing an EIN can disrupt many business activities as this number is often required in different types of business documentation. In such a scenario, EIN verification can bail you out of a tough situation and that is exactly what this guide will take you through. This guide will provide an insight into options for conducting verification of your Employer Identification Number.

EIN verification if Lost or Misplaced

There are several instances where new businesses are overwhelmed because their employer identification number seems to be lost or has been misplaced. This can happen to any business or business owner. Yes, losing or misplacing an EIN can put you or your business in a difficult position. Most business owners may feel that they might have to apply for a new EIN since this is a Federal Tax Identification number but that is not the case. The best solution is to opt for an EIN verification process. Let’s look at how this works.

Call IRS support

Since, the employer identification number is assigned by the Internal Revenue Service (IRS), it is important to call IRS support to find the EIN number of the business in question. They have a Business & Specialty Tax department that handles all queries related to finding the EIN number. All you have to do is call 800-829-4933 between their work hours of 7:00 am and 7:00 pm from Monday through Friday. When you call IRS support, an assistor will ask for identifying information and only an authorized person representing the business will be provided with the Employer Identification Number.

Complete IRS Form 2848

The IRS Form 2848 is for Power of Attorney and Declaration of Representative. This is a form that you would require if you are not an authorized representative for receiving the EIN when calling IRS support. If you are not an authorized representative and yet want to find an EIN number then you can request an authorized representative to fill and submit the IRS Form 2848 so that it can be processed. There is however a situation that you may have to deal with, which is the requirement of writing down the EIN in the form itself.

Other ways to confirm an EIN

There are several other ways of finding Employer Identification Number or EIN verification. Some of the most common ways are:

  • Confirmation Letter: If you feel you may have misplaced or lost your employer identification number then you need to search for the confirmation letter. This is a computer-generated notice that was issued to you by the IRS post your application for EIN. The letter is a confirmation of the fact that the IRS has received your application and that they have assigned a nine-digit employer identification number to you. You will be able to find the EIN number on this confirmation letter.
  • Bank Documents: If you have opened a bank account using your Employer Identification Number then you can contact the bank directly to find the EIN number used for opening the account.
  • Other Documents: If you have used your EIN number on any other official or business documents like state or local business licensing documents or bank loans then you will be able to get your EIN number from such documents. You will have to speak with the right authority in the said agency to get this tax ID number.

Apply for your Employer Identification Number- EIN here!

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Verify a charitable company’s EIN number

There are times when you want to make a donation to a charitable organization and the best way to check if it is an authentic non-profit is through EIN verification. It is important to understand that a charitable organization is classified as a non-profit business and hence is required to apply for and obtain a Federal Employer Identification Number (FEIN) or Employer Identification Number (EIN). You are probably wondering, isn’t a charitable company tax exempt? The fact is that a non-profit organization will enjoy tax-exempt status from the IRS by filing the application Form 1023 or Form 1023-EZ. Even though they can apply for tax exempt status, they are required to provide the 9-digit EIN assigned by the IRS in their application. So how do you verify the EIN of a charitable company?

No authorization needed – access directly from IRS website

The search for an employer identification number (EIN) of your company or another company may require certain authorizations but that is not the case when it comes to charitable companies. You can directly access the online IRS application to find your EIN number. The online database search can be conducted using specific parameters like the company name, state, and city of operations.

Want any assistance to verify your EIN?

EIN verification can be quite a time consuming and lengthy process and hence IncParadise is there to ensure you receive all the guidance and help required to find the EIN. Whether you are searching for your business EIN that you think you may have misplaced or the employer identification number of another company; we have a dedicated team to help you with the process of Federal Tax ID Lookup. We have created a detailed guide on how to find yours or another company’s EIN, which will help you check your partner´s EIN.

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Seek Knowledge

An employer identification number — also called an EIN or federal tax ID number — is a unique numerical identifier that is assigned to businesses by the IRS principally for tax purposes. Your company’s EIN is like a Social Security number for your business and thus very important. Just like you need to incorporate your business or form an LLC, acquiring your EIN is a necessary step in establishing your business.

For many businesses, having an EIN is a legal requirement, though there are some exceptions. If you’re just starting your business, you might have some questions about how to apply for an EIN or where to find your tax ID number if you’ve already been assigned one. Furthermore, as a small business owner, you might find yourself in a position where you may want to look up another business’s EIN. Read on to learn about how to apply for an EIN, how to find your tax ID number and how you can do an EIN lookup.

What Is an EIN and What Is it Used For?

As mentioned, your EIN is a unique numerical identifier that is assigned to you by the IRS. The primary purpose of an EIN is for the IRS to identify taxpayers who are required to file various business tax returns. Not every business is required to have an EIN, but there are several criteria that you must pass in order to be sure you won’t need an EIN.

According to the IRS, if you answer “yes” to any of these questions about your business, then you need an EIN:

  • Do you have employees?
  • Do you operate your business as a corporation or a partnership?
  • Do you file any of these tax returns: Employment, Excise, or Alcohol, Tobacco and Firearms (ATF)?
  • Do you withhold taxes on income, other than wages, paid to a non-resident alien?
  • Do you have a Keogh plan?

Another piece of criteria concerns the types of organizations your business is involved with. If your small business is involved with trusts, estates, real estate mortgage investment conduits, non-profit organizations, farmers’ cooperatives or plan administrators, then you are required to have an EIN for your company.

One type of business entity that often doesn’t have an EIN is a sole proprietorship. This is because this type of business organization isn’t required to register as a business nor has employees. However, just because you’re not required to have an EIN doesn’t mean it isn’t a good idea to get one. Obtaining an EIN is a smart accounting more because it enables you to separate your personal and business taxes. Also, it’ll help you keep personal and business finances separate in general. If you’re a sole proprietor without an EIN, banks will use your Social Security if you try to open a business credit card. It’s good bookkeeping to keep your personal and business finances from intertwining, so having an EIN as a sole proprietor is a good move.

See: 2020 Business Tax Deadlines You Need to Know

EIN Lookup: How to Find Your Tax ID Number

A forgotten or lost EIN is a common issue that small business owners can run into, just as individuals lose their W-2s. Unfortunately, there isn’t a convenient, searchable database of EINs or companies you can search for their federal tax ID number. Fortunately, there are some ways you can track down your EIN.

Check Your Documents

The first place to check is your previous tax returns. If you can’t find those, see if you can locate any legal or financial papers related to your business, such as loan applications, permits, certifications or any documents that your EIN would likely be printed on. Look for tax and tax-related documents from the IRS, both in your email and physical mail. The IRS generally sends out a confirmation of your EIN after you applied for one.

Call the IRS

If all else fails and you really cannot find your EIN on existing documents, you can reach out to the IRS by calling the Business & Specialty Tax Line at 800-829-4933. Make sure to call between the hours 7 a.m. and 7 p.m. local time. If your EIN has changed recently, which could render any old documents useless, you should definitely call the IRS.

Related: Small Business Tax Guide

How to Find Your Employer’s EIN

Due to the coronavirus, a massive surge in unemployment has swept the nation. And in many states, you may need your employer’s EIN in order to file for unemployment. If you need to locate a current or former employer’s EIN for that or another reason, you can do so in two ways:

  • Locate Your W-2: Your employer’s EIN will appear on your W-2 form in Box b. If you have past tax records, this is the easiest way to find your employer’s identification number. If you cannot find your physical copy of your W-2, check your tax filing software such as TurboTax or any online payroll records you may have through companies such as ADP.
  • Contact Your Employer: If you cannot locate your personal tax forms or don’t have sufficient forms due to being an independent contractor, the next step is to contact your employer. Reach out to the accounting, payroll and/or HR departments. They should be able to help you out right away.  If your employer is a publicly traded company, you should be able to find it online on the company’s 10-K, which is public record. If your employer went bankrupt, look online for public court records which may include its EIN.

Can You Look Up an EIN Number of Another Business?

It is not a common situation, but sometimes small business owners may want to find out the EIN of another company, sometimes called a reverse EIN lookup. For example, some vendors require an EIN from companies they’re doing business with. In certain industries, like insurance and law, you may need another company’s EIN as a part of your day-to-day business. Another possibility is that you want to look up another business’s EIN to make sure their information is valid.

The bad news is that there’s no convenient, searchable database in which you can just type in the name of the company and get its EIN — if it’s a private company. If the company is publicly traded and registered with the Securities and Exchange Commission (SEC), then the business is required to have its EIN on all documents. You can use the SEC’s EDGAR system to conduct an EIN lookup of a publicly-traded company for free.

When finding the EIN of a private company, things get a bit more difficult. Here are some basic steps you can take to track down another business’s EIN:

  • Contact the company’s payroll or accounting department and ask for the EIN.
  • Get the company’s business credit report through a credit bureau like Experian, Equifax or Dun & Bradstreet. You can purchase or view another company’s credit report, which contains their EIN.
  • Hire a service to look up the EIN for you.
  • Check to see if the company filed any local or federal registration forms, which can sometimes be found online.

New: How to Get a Business Loan

How to Apply for an EIN

Applying for an EIN is very straightforward and easy, and you should do it as early as possible when starting your business. Many early steps when starting a company, like opening business bank accounts or hiring an employee, will require that you have or get an EIN. Here are the ways you can apply for an EIN:

  • Apply for EIN Online: Naturally, this is the preferred and most common way to apply for a federal tax ID these days. You can apply for an EIN right at the IRS website on their EIN online application.
  • Apply for EIN by Fax: Businesses can fax in their application to the appropriate IRS fax number. You’ll use a physical application, Form SS-4, which can be found on the IRS website.
  • Apply for EIN by Mail: This is the old-fashion method and takes four weeks to process as a result. You will fill out a physical application, Form SS-4, and mail it to the appropriate address.

There are a few key stipulations about your eligibility to apply for an EIN. Applicants must either have a Social Security number, an Individual Tax Identification (ITIN) or an existing EIN to be eligible for one. Also, the applicant must be an individual, not a business entity, and the true principal officer, owner, general partner, grantor or trustor of the business.

Get your EIN when you form your company with MyCompanyWorks.

Does an EIN Expire?

An EIN is your business’s equivalent to your Social Security number. And just like an SSN, your EIN does not expire. That means if you started a business long ago that you want to revitalize now, you’ll need to locate your original EIN rather than applying for a new one. Additionally, the IRS cannot cancel an EIN. Even if you never got far enough in your business to file taxes, if you applied and received an EIN, it remains to this day.

If you cannot locate an old EIN, contact the Business & Specialty Tax Line at 800-829-4933 between the hours 7 a.m. and 7 p.m. local time to obtain a copy of your EIN.

How to Cancel Your Business Account With the IRS

That said, you can contact the IRS to cancel your business account. You can do that by sending a letter to the IRS that includes:

  • Complete legal name of your business entity
  • EIN of the business
  • Business address
  • The reason you wish to close the account
  • Copy of EIN Assignment Notice (if available)

Then mail the above information to:

Internal Revenue Service

Cincinatti, Ohio 45999

The Bottom Line

There simply just isn’t an easy way to search a database online for yours or another company’s EIN. However, this makes a bit more sense when you consider that an EIN is like a Social Security number in a way, and you never would want to let that out into the open for someone to abuse. Fortunately, you do have some options when it comes to finding your EIN or another business’s employer ID number — if you know where to look.

Editorial Note: Seek Capital does not have a database of employer identification numbers and cannot provide you with an EIN. Please use the instructions detailed in this article to locate an EIN.

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Photo credit: GTbov/Shutterstock.com

Laira Martin contributed to the reporting for this article.

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How Long Will it Take to Get An EIN Number?

Making the Initial Application

It is possible to submit an EIN application with the IRS. Processing time depends on the method you choose to use.

  • Apply for EIN online – Your tax ID is available the same day*
  • Fax an application – Processing time is approximately four days
  • Mail Your Application – This can take four weeks to process plus a week or two for delivery
  • Phone Application – Successfully identify your company with an IRS agent for an EIN that day

Depending on you are geographic location, some of these options may not be available. Online applications are restricted to domestic filings.

Recovering A Lost EIN

You should always protect your employer identification number. Business credit files use this number to track your business’s financial performance. You will also use it to apply for loans as well as file your company’s income taxes.

If you have lost the number, it can be recovered or replaced, but the IRS recommends making every possible effort to locate your original number before requesting help.

To recover an EIN, you must provide evidence to the Internal Revenue Service. Information is only released after authenticating your identity and authority within the company.

Replacing an EIN complicates matters. Your past credit history is not associated with the new number. Swapping out numbers frequently looks unstable to lenders.

Information Required for EIN Applications

You’ll need to fill out an SS-4 form and submit it to the proper agency before you can receive an EIN.

An SS-4 form is also known as an Application for Employer Identification Number. It requires basic information about your entity, including:

  • Legal name and address of entity
  • Executor, trustee, “care of” or administrator name
  • Name and SSN, ITIN or EIN of responsible party
  • Type of entity (partnership, sole proprietor, corporation, etc.)
  • Reason for applying (new business, banking purpose, hired employees, etc.)
  • Type of merchandise sold or services provided

If you submit an SS-4 form with incomplete information, the issuance of your EIN number could be delayed. In order to get your EIN quickly, you need to accurately fill out the entire SS-4 form.

Responsible Party Information

Whether you file your EIN application by telephone, mail, fax or electronically, you’ll need to include information for the true principal officer, trustor, grantor, general partner or owner. This person will then be referred to by the IRS as the “responsible party” for the EIN applications.

The Internal Revenue Service currently limits EIN issuance to a maximum of one responsible party per day. This is intended to ensure fair treatment of all taxpayers. The daily EIN limitation applies to all EIN requests, regardless of how they are made.

Third Party Authorization Requirements

You can authorize a third party to act on your behalf and apply and process your EIN application. You may want to have a third party represent you if you do not fully understand the EIN application process. The responsibilities of the third party end when you receive your EIN.

Nominee Limitations

You can nominate someone to act on behalf of your entity with limited authority. However, a nominee cannot be considered the “responsible party” for an EIN and should never be listed as a trustor, grantor, owner, officer or general partner on an EIN application.

Reasons for a Delay

For the most part, applying for an EIN has a fast turnaround, especially if you apply for an EIN online. However, there are some situations that can lead to a delay. Business entities incorporated outside of the United States and its territories can apply for an EIN, but they cannot do so online. This could lead to delays for these businesses, since they have to rely on slower processes.

The number one reason for delayed applications for businesses that can apply online is missing information. As discussed above, there is certain information you must have on your application. When this is not there, the IRS cannot verify and process the application. The same applies when you have incorrect information, even if it is just a typo. Therefore, you want to review and verify your application before submitting it to reduce the chance of a delay.

Denied EIN

When you have an error on your application that cannot be immediately fixed, you might find your application denied, which also will extend the time required to secure your EIN. Generally, denials are due to the problems discussed above, including problems with the name, too many locations or general errors on the application. Some applications come back with an Error 101. This code means there is some conflict in the application, which could be a number of things, including:  

  • Name conflict
  • A previous EIN has you or the entity listed as the responsible party
  • Multiple business locations, especially involving several states

You can submit an amended application to the IRS to get the original denial overturned, but you probably will have to do so through the mail rather than online.

Although you receive your EIN quickly and can start to use it for opening your bank account, applying for your business licenses or mailing in your tax return, you have to wait until it becomes permanent in order to make an electronic payment to the IRS or file an electronic return. This can take up to two weeks.

Get Help With Your EIN

GovDocFiling makes it easy to get your EIN. Avoid the hassle of dealing directly with the IRS by simply using our online EIN process. We can supply you with your EIN in about an hour* and help you manage your application.

*Most EINs are processed same or next business day, unless bundled with state formations, processing times will vary.

Sours: https://www.govdocfiling.com/faq/long-will-take-get-ein-number/

Ein number lost

How to Find Your Employer Identification Number (EIN)

An Employer ID Number (EIN) is an important tax identifier for your business. It works in the same way a Social Security number does for individuals, and almost every business needs one. The most important reason for an EIN is to identify your business for federal income tax purposes, but it’s also used to apply for business bank accounts, loans, or credit cards, and for state and local taxes, licenses, and other registrations (like sales tax or a local business license). 

You'll have a little extra time to find your EIN. The IRS has extended the deadline for 2020 tax filings from April 15, 2021, to May 17, 2021. For residents of Texas, Louisiana, and Oklahoma, the IRS extended the deadline even further to June 15, 2021, in response to the 2021 winter storms.

When Your Business Needs an EIN

Your business will need an EIN when:

  • You have employees
  • You are starting a business that is registered with a state, like a partnership, LLC, or corporation
  • Your business must pay excise taxes, or you are subject to alcohol, tobacco, or firearms regulations
  • You withhold taxes on income, not including wages, paid to a non-resident alien
  • You use a Keough Plan or tax-deferred pension plan
  • Your business works with certain organizations like nonprofits, trusts, estates, and farm cooperatives

Get an EIN For Small Business Disaster Loans

  • Your business will need an EIN to apply for Small Business Administration (SBA) loans, including disaster loans for businesses affected by the public health crisis and economic downturn, as well as the 2021 winter storms.
  • The Economic Injury Disaster Loanprogram is an SBA disaster loan program for businesses with fewer than 500 employees, including sole proprietors, independent contractors, and self-employed persons. Check with your local lender to see whether they participate in this program.

How to Get an EIN

You can apply to the IRS for an EIN in several ways: by phone, fax, or mail, or online. Filing online using the IRS EIN Assistant online application is the easiest way. You can get your number immediately using the online or phone option.

It’s a good idea to print out a copy of the application form (IRS SS-4) before you begin the application process. Work through the application questions so you have all the answers you’ll need.

Beware of Fake EIN application sites. They look like the IRS site, but they'll charge you to file the form. The IRS never charges for this application. Here are some ways to tell whether the site is the "real" IRS:

  • Look at the URL. It should be irs.gov, NOT irs.com.
  • Most IRS pages have the letters "IRS" and a special symbol with a scale of justice.
  • Look at the fine print on the bottom of the page. Non-IRS sites are required to state that they're not affiliated with the U.S. Treasury Department or the IRS.

How to Find the EIN for your Business

More often than not, there will be an instance when you're working through a business document or application, and you come upon a question asking for your EIN. What if you can’t remember it? The three best places to find your business EIN are: 

  • Your business tax return from a previous year
  • The original document of your receipt or the document you received from the IRS when you applied for your EIN
  • Your state’s business division website, if you registered your partnership, LLC, or corporation with your state 

You could also look for your EIN on other business documents or applications, including:

  • A business bank account application
  • An application for a business loan
  • The application for a business credit card
  • A copy of a state or local license or tax permit (a sales tax permit or a fictitious name statement, for example)
  • On a 1099-NEC form (or a 1099-MISC form before 2020) you received for your work as an independent contractor or freelancer
  • On the 1099-MISC form or 1099-NEC form that you used to report payments by your business

Getting IRS Help to Look Up Your EIN

You can ask the IRS to search for your EIN by calling the Business and Specialty Tax Line at 800-829-4933. This department is open from 7 a.m. to 7 p.m. local time, Monday through Friday.

Only the “authorized person” for your business can obtain this information. The IRS will ask for your identification, and you must be able to prove your identity as a sole proprietor, a partner in a partnership, an LLC owner, or a corporate officer.

State Business Tax ID Numbers

You may also need a tax ID number in order to pay taxes to your state. Even states that have no income tax may have other taxes you'll need to pay. Check with your state's department of revenue for more information.

Finding an EIN for Another Business

Getting someone else’s EIN is a more challenging process. Many of the documents with an EIN on them are public documents (available for public information), but there's still an overall concern about privacy and business identity theft.

You can look the business up on the EDGAR Search service on the Securities and Exchange Commission (SEC) website if it's a public company (with shares traded by the public).

Your search will be more difficult if the company isn't a public company. You might be able to buy a business credit report for the company, or you might be able to find another public document that includes the company’s EIN. 

Your Company’s EIN and Business Identity Theft Issues

It’s easy for someone to get your business EIN, and they might be able to use it to steal your business identity. The IRS recognizes that a company’s EIN may be the target of hackers and identity thieves. It suggests some ways to be watchful for identity theft related to taxes. Your business may have been hacked if:

  • You receive tax notices about fictitious employees
  • Your business tax return is accepted, but you haven’t file for that year yet
  • You receive bills for a line of credit or a credit card that you don’t have

The best way to check for business identity theft is to get a copy of your business credit report. Check it in detail for unexplained creditors and inaccurate or out-of-date information.

Sours: https://www.thebalancesmb.com/how-to-find-your-ein-4768994
Adam Levine - Lost Stars (from Begin Again)

How Can I Find a Lost EIN?

February 18, 2014 at 5:21 pm

Internal Revenue Service logo, symbolizing a lost EINAn Employer Identification Number, issued by the Internal Revenue Service, is the most important identifying number for US businesses, especially for tax purposes. This post addresses how you can find a lost EIN.

Find the Lost EIN Yourself

The IRS Lost or Misplaced Your EIN? page starts by recommending searches for existing records that should include the lost EIN:

  • The IRS confirmation notice that was provided when the EIN was issued.
  • Bank accounts that were opened, or governmental licenses that were issued, based on the EIN.
  • Tax return that were filed.
Ask the IRS to Find the Lost EIN

If none of these approaches works, the IRS then explains how it can retrieve a lost EIN (emphasis added):

Ask the IRS to search for your EIN by calling the Business & Specialty Tax Line at (800) 829-4933. The hours of operation are 7:00 a.m. – 7:00 p.m. local time, Monday through Friday. An assistor will ask you for identifying information and provide the number to you over the telephone, as long as you are a person who is authorized to receive it. Examples of an authorized person include, but are not limited to, a sole proprietor, a partner in a partnership, a corporate officer, a trustee of a trust, or an executor of an estate.

In summary, there is no reason for a lost EIN to remain lost for long.

Check outall posts about Employer Identification Numbers.

Dana H. Shultz, Attorney at Law  +1 510 547-0545  dana [at] danashultz [dot] com
This blog does not provide legal advice and does not create an attorney-client relationship. If you need legal advice, please contact a lawyer directly.

Categories
Business Entities, Tax

Tags
EIN, Employer Identification Number, Internal Revenue Service, IRS, Lost EIN

Sours: https://danashultz.com/2014/02/18/can-find-lost-ein/

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