Asset history sheet sap

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The SAP Asset History Sheet Report

SAP Asset History Sheet Report

The SAP Asset History Sheet report (AHS) is the most powerful report available in the SAP Asset Accounting component. The report shows all asset activity (i.e., asset acquisitions, retirements, transfers, etc.) as well as asset balances (beginning acquisition cost, accumulated depreciation, net book value, etc.) in an easy-to-read roll-forward layout – which is why this report is so unique and useful. Most other reports on asset accounting in SAP’s fixed assets module show either transactions or asset balances – but not both.

Asset History Sheet Version

To run this report correctly, one must understand the unique selection screen of this report. Specifically, the screen includes a field called Asset History Sheet Version. It is critical to select the correct version to get accurate and reliable values from the report.

The AHS version controls not only the entire layout of the report (i.e., how many columns & rows, what values to show in what column, etc.) but also the values that appear (or are omitted) on your report.

SAP delivers several examples of this AHS Version – but that’s what they are, just examples and not meant for you to use in your production system. It is essential that you create your own AHS Version in the asset accounting configuration (transaction code OA79) to meet your company’s unique reporting requirements.

If you do not select the correct AHS Version when running the report (or select a version that has not been configured correctly), your report output will not be useful, reliable, or even intelligible. Also, if your own AHS version is not configured correctly, it will indicate this on the report output in the header (you will see the word ‘incomplete’ on top of your report – and so will your auditors).

Creating a custom AHS version is not a difficult thing to do, although it is a bit tedious. It takes about a day or two to design, configure, and test a new version. And, of course, you can (and should) have multiple versions for different reporting requirements (i.e., book vs. tax valuation or different valuation principles for different countries).

 

Asset History Sheet Report Enhancements

As good as this report is, however, it has a few drawbacks. For one, you can run this report only on a year-to-date basis. That makes it challenging to use the report to reconcile the asset sub-ledger with the general ledger (or you would have to run the report twice with different dates and then manually subtract one report from the other in Excel – ugh, who wants to do that?).

The other issue with the report is that you can’t run it for specific periods in already closed fiscal years (i.e., let’s say your auditor asks for this report for September of last year), but there’s a solution! We have developed an enhancement to the Asset History Sheet report that addresses these issues. With our report version, you can run it for any period (or range of periods) in open and closed fiscal years!

You can learn much more about this report in this previously recorded Webinar.

 

If you are interested in discussing our SAP Asset History Sheet report enhancement, please reach out to us to schedule a call. Also, please note that our enhancement is available for SAP ERP / ECC only.

 

 

 

Sours: https://www.michaelmanagement.com/blog/sap/sap-asset-history-sheet-report
What is the difference between Asset History and asset history sheet?

Answer:

The Asset History is a report which shows the complete history of an asset. All information such as master data, depreciation area definition, development over the years of useful life. Furthermore this report uses SAP Script.

The Asset History Sheet is a report which shows the value flow (= value history) for one year in the asset useful life. 

They are completely different reports.

You can check the documentation on these reports in SE

S_ALR_ = RAHIST01

S_ALR_ = RAGITT_AVL01

Report RAHIST01 is an asset chart which makes it possible to print out all information on the history of an asset on a freely definable SAPscript layout set. You have to enter the layout set in the asset class. The report uses this layout set for all assets that belong to this asset class.

You will also find that RAHIST01 has less selection parameters on offer than has report RAGITT_ALV

As per the documentation it says:

Report RAGITT01 is for setting up an asset history sheet according to country-specific legal requirements and for creating other reports (which can be freely defined in Asset Customizing) regarding asset transactions. The most important parameter when starting the report is the asset history sheet version. The asset history sheet version determines the form and content of the report.

The asset history sheet is the most important and most comprehensive report for the year-end closing or for an interim financial statement. As with all other lists, it can be set up with any sort versions, and total on any group level. You can also create a compact totals list without individual asset information.

Sours: https://www.erpgreat.com/financial/asset-history-and-history-sheet.htm
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The asset history sheet is an important report that shows the beginning and closing balances of your asset accounts as well as the various transactions grouped together by type of transaction such as acquisition, retirement, revaluation, and so on.

 

This report is a legal requirement in some countries such as Germany but is also widely used by management since this report provides valuable summary information.

 

This post shares the configuration steps required to run asset history sheet reports.

 

Asset history sheet reports use history sheet groups to define how various transactions and balances are grouped together in the report.

 

To define asset history sheet groups, follow the menu path Financial Accounting >Asset Accounting >Information System >Asset History Sheet >Define History Sheet Versions.

 

On the initial screen shown in the figure below, you’ll see a number of standard history sheet versions provided by SAP.

 

Asset History Sheet Versions

 

Standard versions should suffice for most requirements, but if needed, you can copy a standard history sheet version and modify it to meet your requirements.

 

Let’s examine the history sheet version settings. Double-click on version . On the screen shown below, you’ll see how the various asset transactions and balances are grouped together when displayed in the columns and rows of the report.

 

History Sheet Version Settings

 

Double-click, for example, on Acquisition. On the screen shown in in the next figure, you’ll see how history sheet groups are allocated to that cell of the report.

 

Allocation of History Sheet Positions

 

In the Grp column, you’ll see various history sheet groups. Transactions posted with transaction types that are linked to those history sheet groups will appear in the report when an X appears in the fields to the right, according to the following definitions:

  • Trn indicates transaction values.
  • Ord indicates ordinary depreciation.
  • Spc indicates special depreciation.
  • Upl indicates unplanned depreciation.
  • 6B indicates a transfer of reserves.

In the App section, you can select transaction types according to the following definitions:

  • Trn indicates revaluation.
  • Ord indicates revaluation depreciation.
  • IGr indicates investment support.

A history sheet group is assigned to each transaction type. Let’s check the assignments for our example acquisition transaction types. To define asset transaction types for acquisitions, follow the menu path Financial Accounting >Asset Accounting >Transactions >Acquisitions >Define Transaction Types for Acquisitions. Then, double click on a transaction type. On the configuration screen shown below, you’ll see the history sheet group 10 Acquisition has been assigned in the Asst Hist Sheet Grp field.

 

History Sheet Group in Transaction Type

 

History sheet groups are defined by following the menu path Financial Accounting >Asset Accounting >Information System >Asset History Sheet >Define History Sheet Groups.

 

On the screen shown in the final figure, review and confirm the history sheet groups, which are assigned in the asset transaction type.

 

Defining History Sheet Groups

 

With these steps completed, you’ll be ready to run the history sheet report in SAP S/4HANA Finance.

 

Editor’s note: This post has been adapted from a section of the book Asset Accounting with SAP S/4HANA by Stoil Jotev.

Sours: https://blog.sap-press.com/how-to-configure-the-asset-history-sheet-in-sap-s4hana

 Asset History Sheet Locate this document in the navigation structure

The most important supplement to the balance sheet, from the point of view of Asset Accounting, is the asset history sheet. The asset history sheet displays all changes to the asset portfolio (transactions) in a fiscal year. You can define any number of history sheet versions in the FI-AA component (see Definition of the Asset History Sheet ). SAP also provides standard versions of the asset history sheet. The following example shows two of the standard versions:

This graphic is explained in the accompanying text.

Asset History Sheet

You can call up the asset history sheet as a totals list, or as a detail list showing individual assets. The detail list shows the capitalization date for each asset, and, if applicable, the deactivation date and any transactions in the year being reported.

There is a special history sheet version defined for showing special reserves for special depreciation. This version shows the

Initial balance

Allocation to special reserves

Write-off (depreciation) of special reserves

Write-off of special reserves due to asset retirements

Write-off of special reserves due to transfers

Closing balance

Procedure

Call up the report for creating the asset history sheet ( Info systemReport selectionBalance sheet explanations ).

Enter the start parameters for the report. Make the following particularly important entries

Company code for the report

Report date

Sort version that you want to use

Asset history sheet version that you want to use

Use the “current book value” indicator to specify if you wish to show planned annual depreciation, or the depreciation already posted.

If you have not posted the actual retirement of low value assets, you can use the asset history sheet to simulate their retirement (in order to minimize the transactions necessary for their retirement). In this case, enter the asset class for low value assets.

You also need to specify a time period for the retirement simulation. Please note that the simulation time period must begin on the same date every year so that LVAs can be shown continuously and correctly in the history sheet. This fixed start date should lie in the distant past (for example ). Using the same start date each year ensures that LVAs, for which retirement has already been simulated, do not appear in the history sheet with their APC in subsequent years. In addition, the end date for the simulation time period has to be in a fiscal year that is still open.

The same procedure applies for intangible assets.

Graphic: Simulation Time Period

Limit the report as needed. If needed, make additional entries for lists created using batch input.

Sours: https://help.sap.com/saphelp_me60/helpdata/en/88/27da4ddeacb4/content.htm

Sap asset history sheet

S_ALR_ SAP tcode - Asset History Sheet

S_ALR_ (Asset History Sheet) is a standard SAP parameter transaction code available within R/3 SAP systems depending on your version and release level. S_ALR_ executes transaction code START_REPORT with the following options and default parameters set.

Executed transaction: START_REPORT
Skip initial screen

Parameter Default Values:

Name of screen fieldValue
D_SREPOVARI-REPORTTYPE:
D_SREPOVARI-REPORT: RAGITT_ALV01
D_SREPOVARI-EXTDREPORT:
D_SREPOVARI-VARIANT: SAP&
D_SREPOVARI-NOSELSCRN:


S_ALR_ Screenshot

Loading Screenshot

How to execute Transaction S_ALR_





In-order to use this transaction within your SAP system simply enter it into the command input box located in the top left hand corner and press enter. Here are a few additional command options available to use when doing this.




Check Authorisation for tcode

To see what authorisation objects this and any transaction checks use SU Simply execute S_ALR_ and then execute /NSU53 immediately afterwards. A report of all authorisations checked will then be displayed along with it's resultSee check tcode authorisation for full details and screenshots




GUI Support




SAPGUI for HTML
SAPGUI for HTML generates HTML pages for each screen of the SAP transaction so that it can be executed within a standard web browser. Please note there are technical restrictions and possible incompatibility issues with certain browsers which means some transaction functionality may not function correctly.

SAPGUI for Java
SAP GUI for Java supports more controls than the SAP GUI for HTML, but requires a plug-in to be downloaded and installed on the users PC so is less popular than the SAP GUI for HTML.

SAPGUI for windows
SAPGUI for windows(WinGUI) is the most popular option and transactions can be run under SAP GUI for Windows.


Contribute (Add Comments)
There are many thousands of transactions within an SAP system and it is very difficult to find information about each and every one of them. This page therefore offers a place holder for information about this t-code so anyone can use the comments section below to ask questions or contribute any useful hints, tips, screenshots or anything else relevant to this transaction. This will then be available for everyone to easily find by simply searching on the transaction code S_ALR_ or its description.


Menu Path for transaction S_ALR_

SAP Menu->Accounting->Financial Accounting->Fixed Assets->Information System->Reports on Asset Accounting->Notes to Financial Statements->Country Specifics->Germany->Asset History Sheet

SAP Menu->Accounting->Investment Management->Assets->Information System->Reports on Asset Accounting->Notes to Financial Statements->Country Specifics->Germany->Asset History Sheet

SAP Menu->Information Systems->Accounting->Financial Accounting->Fixed Assets->Asset Accounting Information System->Notes to Financial Statements->Country Specifics->Germany->Asset History Sheet

SAP Menu->Information Systems->General Report Selection->Financial Accounting->Asset Accounting Reports->Notes to Financial Statements->Country Specifics->Germany->Asset History Sheet


Related SAP transaction codes:

S_ALR_S_ALR_S_ALR_S_ALR_S_ALR_S_ALR_S_ALR_S_ALR_S_ALR_




SAP Program associated with transaction S_ALR_




N/A


Default Screen Number:
N/A
 


S_ALR_ - Asset History Sheet
S_ALR_ - Asset Balances
S_ALR_ - Asset Balances
S_ALR_ - Liabilities from Leasing Agreements
S_ALR_ - Liabilities from Leasing Agreements
S_ALR_ - Asset History Sheet




Sours: https://www.seco.uk/saptcodes/s/s_al/s_alr_htm
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Use

The asset history sheet is the most important and most comprehensive report for the year-end closing or for an interim financial statement. As with all other lists, it can be set up with any sort versions, and total on any group level. You can also create a compact totals list without individual asset information.

Features

The structure of the asset history sheet varies widely from country to country, depending on tax laws. You can freely define the line and column structure of the history sheet, therefore. At the same time you can define which values should be displayed in which lines of the report.

Basic Versions of the Asset History Sheet

SAP provides country-specific versions of the asset history sheet, which satisfy the legal requirements of the given country. Additional history sheet versions are also available.

Completeness

When you create an asset history sheet, the system notes in the header of every screen whether the asset history sheet version was created using a complete or incomplete version.

An asset history sheet version can be called "complete" when every transaction relevant to the history sheet, and - if they exist - every value adjustment which has been made to them, has been assigned to at least one position in the history sheet. Transactions relevant to the history sheet are the posting of acquisition and production costs, down payments, investment grants and write-ups.

An asset history sheet version is only complete when:

  • Every transaction type relevant to the history sheet is assigned to a history sheet group.

  • The allocation indicator in column 1 to 5 is set (that is, contains either an X or a period) for every history sheet group except "YA", "YY" or "YZ". These indicators are in the definition of the asset history sheet version, in the detail screen for the history sheet position.

When the asset history sheet version is complete, the indicator for completeness automatically appears in the definition for the version, in the overview screen for the position.

When you are maintaining an asset history sheet version in FI-AA Customizing, you can request a log of the completeness check. You can see in this log the reason that a history sheet version is not complete.

Note Note

Please be aware that the completeness of the asset history sheet version can only be guaranteed with the standard transaction types and groups provided by SAP. If you have defined your own transaction types, for example, this could influence the completeness of the asset history sheet.

You should also note that having an "incomplete" history sheet version from the system’s point of view does not necessarily mean that the asset history sheet is incorrect for accounting purposes.

End of the note.

Definition of a History Sheet Version

In order to create a new history sheet version, you must first name it using a four-digit identification code. You will have to specify this identification code in the asset history sheet report as a parameter (in the second page of the report request screen) in order to implement the desired history sheet version.

You define new asset history sheet versions in FI-AA Customizing ( Define history sheet versions ). You set up the structure of the lines and columns of the asset history sheet there. A maximum of 10 lines and 8 columns is possible, but a history sheet version must have at least 2 columns. The first column is always "00", the last one always "99". All further columns must be between "01" and "80". The first step is to consider which lines and columns you need. Enter these into free line or column fields. If more than 5 columns are needed, you must scroll to the right. When you press Enter, the lines and the columns are positioned correctly.

In order to delete existing lines/columns, you have to write over the line or column number with blanks. You can also duplicate lines/columns by writing over the existing line or column number with the new number.

You must then enter all headings for the history sheet items you have created. A history sheet item which has already been created in another language, but which has not yet received a description in the maintenance language, is marked with "*". In order to define which asset transactions should flow into which history sheet items, you can go through the individual history sheet items one by one, using Choose .

Caution Caution

You should be aware of the following when you define your own customer-specific history sheet version:

The key of your customer-specific asset history sheet version has to start with the letter "Z." This procedure protects your history sheet from being overwritten by the system during a release upgrade. For the same reason, you should not modify any standard history sheet versions delivered with the system. Instead, copy a standard history sheet and make modifications to the copy (with a key starting with "Z").

End of the caution.

History Sheet Groups

There is a list of the history sheet groups in the detail screen of each history sheet position. In the standard system, this screen contains the transaction type groups that are relevant for the history sheet, as well as the special groups YA (values at the start of the year), YY (annual values), and YZ (year-end values). The transaction type groups for the values below are relevant for the asset history sheet:

  • Acquisition and production costs

  • Down payments

  • Investment grants

  • Write-ups

Every history sheet group contains 8 indicators. Each indicator represents a history sheet sub-group. By setting these indicators in the selected history sheet position, you specify that the value fields associated with this group will flow into the selected history sheet position. You can see which value fields are represented in the history sheet sub-groups in the list that follows. History sheet sub-groups that are already allocated to a different (not the selected) history sheet position are identified with a period. By pressing F7= Info on the indicator, you can determine the history sheet position into which the transaction type sub-group flows.

The history sheet groups that are delivered with the standard system guarantee uniformity when defining a history sheet version. They help to insure that all transactions that belong to the same transaction type group are handled uniformly. This makes sense, and is also enough of a guarantee in most cases. The definition of the transaction type may contain a transaction type group that does not match the history sheet group, only if you want to allow for transaction types from the same transaction type group to flow into different history sheet positions. In order to allow for this variation, you can define completely new history sheet groups in FI-AA Customizing. When you create your own history sheet groups, they also have to begin with the letter "Z." This protects them from being overwritten during a release upgrade.

Graphic: Definition of the Asset History Sheet

History Sheet Groups and Associated Value Fields

The meaning of the history sheet sub-groups is not always uniform. Therefore, the standard history sheet groups are explained below.

  • History sheet group YA (cumulative values at start of fiscal year)

The history sheet sub-groups have the following definitions:

  • Trn = accumulated acquisition value start of fiscal year,

  • Acc.dep-Ord = accumulated ordinary depreciation start of fiscal year,

  • Acc.dep-Spc = accumulated special depreciation start of fiscal year,

  • Acc.dep-Upl = accumulated unplanned depreciation start of fiscal year,

  • Acc.dep-6B = accumulated transfer of reserves start of fiscal year,

  • App-Trn = accumulated appreciation start of fiscal year,

  • App-Ord = accumulated appreciation ordinary depreciation start of fiscal year,

  • IGr = accumulated capital investment grants start of fiscal year.

  • History sheet group YY (annual values)

The history sheet sub-groups have the following definitions:

  • Trn = transactions changing the acquisition value of the fiscal year,

  • Acc.dep-Ord = planned ordinary depreciation of the fiscal year,

  • Acc.dep-Spc = planned special depreciation of the fiscal year,

  • Acc.dep-Upl = planned unplanned depreciation of the fiscal year,

  • Acc.dep-6B = planned transfer of reserves of the fiscal year,

  • App-Trn= planned appreciation of the fiscal year,

  • App-Ord= planned appreciation ordinary depreciation of the fiscal year,

  • IGr = investment grants of the fiscal year.

  • History sheet group YZ (cumulative values at the end of the fiscal year)

The history sheet sub-groups have the following definitions:

  • Trn = accumulated acquisition value end of fiscal year,

  • Acc.dep-Ord = accumulated ordinary depreciation end of fiscal year,

  • Acc.dep-Spc = accumulated special depreciation end of fiscal year,

  • Acc.dep-Upl = accumulated unplanned depreciation end of fiscal year,

  • Acc.dep-6B = accumulated transfer of reserves end of fiscal year,

  • App-Trn = accumulated appreciation end of fiscal year,

  • App-Ord = accumulated appreciation ordinary depreciation end of fiscal year,

  • IGr = accumulated capital investment grants end of fiscal year,

  • History sheet groups 70, 71, 72, 73, 74 (write-ups)

Only 4 history sheet sub-groups are possible here, namely

  • Acc.dep-Ord = Write-up ordinary depreciation,

  • Acc.dep-Spc = Write-up special depreciation,

  • Acc.dep-Upl = Write-up unplanned depreciation,

  • Acc.dep-6B = Write-up transfer of reserves.

  • All other history sheet groups

The history sheet sub-groups have the following definitions:

  • Trn = transaction amount,

  • Acc.dep-Ord = proportional ordinary depreciation,

  • Acc.dep-Spc = proportional special depreciation,

  • Acc.dep-Upl = proportional unplanned depreciation,

  • Acc.dep-6B = proportional transfer of reserves,

  • App-Trn = proportional appreciation,

  • App-Ord = proportional appreciation ordinary depreciation,

  • IGr = proportional capital investment grants.

Proportional values result, for example, in history sheet groups for asset retirements, transfer postings and post capitalization.

Sours: http://saphelp.ucc.ovgu.de/NW/EN/30/70ddeacb4/content.htm

Similar news:

With this app, you can call up the asset history sheet that shows value changes to the fixed asset balances in a fiscal year for a depreciation area. The asset history sheet enables you to document and explain the balances on fixed assets for every accounting principle, any local regulation, and for management purposes. SAP provides pre-configured key figure groups that you can use for your reporting. These key figure groups bundle key figure codes, such as acquisitions, retirements, transfers, and depreciation. You can also create your own key figure groups in Customizing to define individual layouts and granularity for your reports. These key figure groups bundle key figure codes, such as acquisitions, retirements, transfers, and depreciation. Certain key figure groups can be used to display key figures in a hierarchy.

Key Features

  • Use the following SAP standard key figure groups:

    Key Figures Without Hierarchy

    Key Figures with Hierarchy

    For Posted Values

    For Planned Values

  • Specify the search criteria using filters

  • Display the query results in a grid format

  • Export the query results to Microsoft Excel

  • Modify the query results grid by moving available characteristics to and from the grid axes

Relevant Business Catalog

Asset Accounting – General Reporting ()

Sours: https://help.sap.com/doc/cde55a5feaeab/%/en-US/5fc76beab.html


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