Sharepoint online permissions management

Sharepoint online permissions management DEFAULT

Sharing and permissions in the SharePoint modern experience

Traditionally, SharePoint permissions have been managed through a set of permissions groups within a site (Owners, Members, Visitors, etc.). In SharePoint in Microsoft 365, this remains true for some types of sites, but additional options are available and SharePoint is part of a much broader set of capabilities for secure collaboration with Microsoft 365.

The three main types of sites in SharePoint are:

  • Team sites - Team sites provide a collaboration environment for your teams and projects. Each team site, by default, is part of a Microsoft 365 group, which includes a mailbox, shared calendar, and other collaboration tools. Team sites may also be part of a team in Microsoft Teams. Permissions for team sites are best managed through the associated Microsoft 365 group or Teams team.
  • Communication sites - Communication sites are for broadcasting news and status across the organization. Communication site permissions are managed by using the SharePoint Owners, Members, and Visitors groups for the site.
  • Hub sites - Hub sites are team sites or communication sites that the administrator has configured as the center of a hub. They're designed to provide connection between related sites through shared navigation. Permissions for hub sites can be managed through the Owners, Members, and Visitors groups, or through the associated Microsoft 365 group if there is one. Special permissions are needed to associate sites to a hub.

Team site permissions and Microsoft 365 Groups

By default, each SharePoint team site is part of an Microsoft 365 group. a Microsoft 365 group is a single permissions group that is associated with various Microsoft 365 services. This includes a SharePoint site, an instance of Planner, a mailbox, a shared calendar, and others.

When you add owners or members to the Microsoft 365 group, they're given access to the SharePoint site along with the other group-connected services. Group owners become site owners, and group members become site members.

It's possible to manage SharePoint site permissions separately from the Microsoft 365 group by using SharePoint groups, but we recommend against it. In such a case, group members will continue to have access to the site, but users added directly to the site won't have access to any of the group services. The exception is view-only access - Microsoft 365 groups don't have view-only access, so any users you wish to have view permissions on the site must be added directly to the Visitors group on the site.

Using team sites with Teams

Microsoft Teams provides a hub for collaboration by bringing together various services including a SharePoint team site. Within the Teams experience, users can directly access SharePoint along with the other services. Each team is associated with a Microsoft 365 group and Teams uses that group to manage its permissions.

For scenarios where a SharePoint site is used with Teams, we recommend doing all permission management through Teams. As with Microsoft 365 groups, team owners become site owners and team members become site members. View-only permissions are managed through the site.

For details about how SharePoint and Teams interact, see How SharePoint and OneDrive interact with Microsoft Teams.

Communication site permissions

Communication sites aren't connected to Microsoft 365 groups and use the standard SharePoint permissions groups:

Normally with communication sites, you'll have one or more owners, a relatively small number of members who create the content for the site, and a large number of visitors who are the people you're sharing information with.

You can give people permissions to the site by adding individual users, security groups, or Microsoft 365 groups to one of the three SharePoint groups. (Nested security groups can cause performance issues and are not recommended.)

If a communication site is used by members of a team in Teams, you may want to add the Microsoft 365 group associated with the team to the members group of the communication site. This will allow members of the team to create content in the communication site.

The visitors group is a good place to use security groups. In many organizations, this is the easiest way to add large numbers of users to a site.

For information about how to share a site, see Share a site.

Hub site permissions

Managing the permissions of a hub site is dependent on the underlying type of site. If the site is a group-connected team site, then you should manage permissions through the Microsoft 365 group. If it's a communication site, then you should manage permissions through the SharePoint groups.

Hub site owners define the shared experiences for hub navigation and theme. Hub site members create content on the hub as with any other SharePoint site. Owners and members of the sites associated with the hub create content on their individual sites.

The SharePoint admin must specify which users can connect other sites to the hub. This is done in the SharePoint admin center and cannot be changed by site owners.

Screenshot of hub site registration dialog in the SharePoint admin center

Shareable links

Giving people permissions to a site, group, or team gives them access to all site content. If you want to share an individual file or folder, you can do so with shareable links. There are three primary link types:

  • Anyone links give access to the item to anyone who has the link, including people outside your organization. People using an Anyone link don't have to authenticate, and their access can't be audited.
  • People in your organization links work for only people inside your Microsoft 365 organization. (They don't work for guests in the directory, only members).
  • Specific people links only work for the people that users specify when they share the item.

You can change the type of link that is presented to users by default for each site.

For more about the different types of sharing links, see Securing your data.

Guest sharing

The external sharing features of SharePoint let users in your organization share content with people outside the organization (such as partners, vendors, clients, or customers). You can also use external sharing to share between licensed users on multiple Microsoft 365 subscriptions if your organization has more than one subscription. Planning for external sharing should be included as part of your overall permissions planning for SharePoint.

SharePoint has external sharing settings at both the organization level and the site level (previously called the "site collection" level). To allow external sharing on any site, you must allow it at the organization level. You can then restrict external sharing for other sites.

External sharing settings in the SharePoint admin center

Whichever option you choose at the organization or site level, the more restrictive functionality is still available. For example, if you choose to allow sharing using Anyone links, users can still share with guests, who sign in, and with internal users.

External sharing is turned on by default for your organization. Default settings for individual sites vary depending on the type of site. See Site level settings for more information.

To set up guest sharing for a site, see Collaborate with guests in a site.

Security and privacy

If you have confidential information that should never be shared externally, we recommend storing the information in a site that has external sharing turned off. Create additional sites as needed to use for external sharing. This helps you to manage security risk by preventing external access to sensitive information.

SharePoint and OneDrive integration with Azure AD B2B

Azure AD B2B provides authentication and management of guests. Authentication happens via one-time passcode when they don't already have a work or school account or a Microsoft account (MSA).

With SharePoint and OneDrive integration, the Azure B2B one-time passcode feature is used for external sharing of files, folders, list items, document libraries and sites.

With Azure B2B integration, all guests are added to the directory and can be managed using Microsoft 365 security and compliance tools. We encourage you to try the SharePoint and OneDrive integration with Azure AD B2B.

See also

External sharing overview

Manage sharing settings

Collaborating with people outside your organization

Share SharePoint files or folders

Limit sharing in Microsoft 365


SharePoint Permission Management Tool

It's natural to struggle when it comes to managing user permissions with native SharePoint features. When additional data, users, and groups are added, it becomes even more difficult. If you're dealing with more than one SharePoint server or a hybrid environment, the complexity is amped up even further. But it doesn't have to be.

Effective and precise permission management

SharePoint Manager Plus provides a single console to manage both on-premises and Office 365 server permissions.

It also simplifies bulk and targeted SharePoint permission management, which reduces your manual work, thereby increasing operational efficiency and productivity.

Further, the Check Permissions report locates any privilege escalations, helping you prevent data breaches and seal security loopholes.

Add permissions - SharePoint permission management

Add permissions: Add targeted or bulk site collection permissions for specific users or groups in just a few clicks. You can also extend and apply permissions to sub-sites, lists, and document libraries for each particular site collection.

Remove permissions - SharePoint permission management

Remove permissions: Remove user or group permissions across a single or multiple site collections at once. You can also revoke any unique permissions assigned to specific sub-sites, lists, or document libraries for each particular site collection.

Copy or move permissions - SharePoint permission management

Copy permissions: Copy permissions for site collections, sub-sites, lists, document libraries, documents, and folders from one user or group to another in a simple, user-friendly interface.

Check permissions - permission management

Check permissions: Get complete visibility into your site collection permissions, including those assigned to specific users or groups, sub-sites, contents, and even permissions assigned directly or through SharePoint groups.

Effortlessly manage SharePoint permissions now.


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SharePoint Group ManagementSharePoint Management

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Managing Permissions in SharePoint Online

Flexible and easily administrable by both end-users and by system administrators alike, SharePoint is a powerful addition to any organization. With the ability to quickly share documents and information comes the need to easily manage permissions. SharePoint has a robust permission management system that can make securing either sections or entire sites easy to do.

Accessing SharePoint Site Permissions

Once you have navigated to a SharePoint site, click on the Gear icon in the upper right to access the Site permissions link.

For Modern SharePoint sites, which are assumed to be in use for this article, you will find a simplified permission view. This view allows you to invite additional members or groups quickly and easily to a site, and assign the necessary pre-built permission level.

In addition to adding a new group or user, you can also choose to quickly change how members can share. Once you have opened the Site sharing settings pane, you will see a number of options. Most of these are self-explanatory from the screen itself, but they offer fast access to useful options. Many times system administrators or site administrators will turn off the allowing of access requests. This is because many access requests are explicit permissions added, often from outside ticket systems.

Navigating Advanced Site Permissions

Finally, if you click on the Advanced permission settings link, you will be directed to the traditional site permissions page that uses the older and more traditional SharePoint interface. This screen allows you to do a few different tasks.

  • Define custom permission levels
  • Modify Access Request Settings
  • Modify Site Collection Administrators
  • Check Permissions for a specific group or user
  • Create, Edit, and Remove Groups
  • Grant permissions to a specific user or group and a given permission level

Taking a look at the Site Collection Administrators, we can see that the default created owners group currently exists as the only set of administrators. A Site Collection Administrator has full control over that given site and overrides and specific permissions set on a document library, list, or another resource.

There are a number of default permission levels as seen below. These are usually enough for many sites, but there is a wide range of permissions that when set correctly, can unlock a number of different and useful scenarios.

  • Full Control – All available permissions.
  • Design – Can view, add, update, delete, approve, and customize the site.
  • Edit – Can add, edit, and delete lists. Can view, add, update, and delete list items and documents.
  • Contribute – Can view, add, update, and delete list items and documents.
  • Read – Can view pages and list items, and download documents.

Of course, we may want to create a custom permission level. This is a permission level that is uniquely tailored to a specific use case. There are a large number of permissions available for this which you can read about here. Once this permission level has been created, you will be able to assign this permission level to a given group or user.

Granting Permissions and Modifying Groups

Back on the Advanced Site Permissions page, if you click on the Grant Permissions button you will have the option to grant permissions to a user or group with a given permission level.

A useful ability is that mail-enabled security groups will show up in the list. This applies to nested groups as well, provided each group is mail-enabled down to the user.

Once you have added a person to a given group, you are able to modify those settings by navigating to the group itself and click on the Settings drop-down.

There are a few useful options available in the Group Settings that you may find you want to change further on. These settings are options such as the Group Owner, membership viewing options (i.e. public roster), and if group join requests are allowed.

Creating a Group

Additionally, the ability to create a group in SharePoint exists so that you are able to quickly provision the necessary groups to divide access. Simply providing a name, description, owner, membership settings, and request settings will get you started. Finally, provide the access level that you want to assign to the group, this will include any custom levels that you have created as well.


SharePoint offers a flexible and useful set of solutions for sharing data in a formatted and powerful way. Though the permissions look deceptively simple, there is some complexity when it comes to managing those permissions across large environments. The skills and tools shown here will provide a strong basis in everything you need to succeed in going forward and creating a robust and manageable SharePoint environment!


SharePoint site permissions

This article contains advanced scenarios for customizing site permissions. Most organizations won't need these options. If you just want to share files or folders, see Share SharePoint files or folders. If you want to share a site, see Share a site.

While SharePoint allows considerable customization of site permissions, we highly recommend using the built-in SharePoint groups for communication site permissions and managing team site permissions through the associated Microsoft 365 group. For information about managing permissions in the SharePoint modern experience, see Sharing and permissions in the SharePoint modern experience.

If you do need to customize SharePoint groups, this article describes how.

Customize site permissions

A SharePoint group is a collection of users who all have the same set of permissions to sites and content. Rather than assign permissions one person at a time, you can use groups to conveniently assign the same permission level to many people at once.


To do the following steps, you need a permission level that includes permissions to Create Groups and Manage Permissions. The Full Control level has both. For more information, see Understanding permission levels in SharePoint.

Create a group

  1. On your website or team site, click SettingsSettings icon., and click Site permissions.

  2. On the Permissions page, click Advanced Permissions Settings.

    The permissions page opens.

  3. On the Permissions tab, click Create Group.

  4. On the Create Group page, in the Name and About me boxes, type a name and description for this SharePoint group.

  5. In the Owner box, specify a single owner of this security group.

  6. In the Group Settings section, specify who can view and edit the membership of this group.

  7. In the Membership Requests section, select the settings that you want for requests to join or leave the group. You can specify the email address to which requests should be sent.

  8. In the Give Group Permissions to this Site section, choose a permission level for this group.

  9. Click Create.

Add users to a group

You can add users to a group at any time.

  1. On your website or team site, click Share

    Click the share button to send invites to new members

    If you see Members instead of Share, click Members, and then click Add members.

  2. By default, the Share dialog that appears displays the message Invite people to Edit or Invite people. This invites the users who you add to join the SharePoint Members group. To choose a different group and permission level, click Show options and then choose a different SharePoint group or permission level under Select a group or permission level.

    Add a member to a group dialog

  3. In the Enter names, email addresses, or Everyone box, enter the name or email address of the user or group that you want to add. When the name appears in a confirmation box below your entry, select the name to add it to the text box.

  4. If you want to add more names, repeat these steps.

  5. (Optional) Enter a personalized message to send to the new users in Include a personal message with this invitation.

  6. Click Share.

Remove users from a group

  1. On your website or team site, click SettingsSettings icon., and click Site settings. If you don't see Site settings, click Site information, and then click View all site settings. On some pages, you may need to click Site contents, then click Site settings.

  2. On the Site Settings page, under Users and Permissions, click People and Groups.

  3. On the People and Groups page, in the Quick Launch, click the name of the group that you want to remove users from.

  4. Select the check boxes next to the users who you want to remove, click Actions, and then click Remove Users from Group.

  5. In the confirmation window, click OK.

Grant site access to a group

  1. On your website or team site, click SettingsSettings icon., and click Site settings. If you don't see Site settings, click Site information, and then click View all site settings. On some pages, you may need to click Site contents, then click Site settings.

  2. On the Site Settings page, under Users and Permissions, click Site Permissions.

  3. On the Permissions tab, click Grant Permissions.

  4. In the Share dialog, type the name of the SharePoint group that you want to give access to.

  5. By default, the Share dialog displays the message Invite people to Edit or Invite people with Can edit permissions. This grants permissions in the SharePoint Members group. To choose a different permission level, click Show options and then choose a different SharePoint group or permission level under Select a permission level or Select a group or permission level. The drop-down box shows both groups and individual permission levels, like Edit or View Only.

  6. Click Share.

Delete a group


We recommend that you don't delete any of the default SharePoint groups, because this can make the system unstable. You should only delete group(s) you have created and no longer want to use.

  1. On your website or team site, click SettingsSettings icon., and click Site settings. If you don't see Site settings, click Site information, and then click View all site settings. On some pages, you may need to click Site contents, then click Site settings.

  2. On the Site Settings page, under Users and Permissions, click People and Groups.

  3. On the People and Groups page, click the name of the SharePoint group that you want to delete.

  4. Click Settings, and then click Group Settings.

  5. At the bottom of the Change Group Settings page, click Delete.

  6. In the confirmation window, click OK.

Assign a new permission level to a group

If you have customized a permission level or created a new permission level, you can assign it to groups or users.

  1. On your website or team site, click SettingsSettings icon., and click Site settings. If you don't see Site settings, click Site information, and then click View all site settings. On some pages, you may need to click Site contents, then click Site settings.

  2. On the Site Settings page, under Users and Permissions, click Site Permissions.

  3. Select the check box next to the user or group to which you want to assign the new permission level.

  4. On the Permissions tab, click Edit User Permissions.

  5. On the Edit Permissions page, select the check box next to the name of the new permission level. If you select multiple permission levels, the permission level assigned to the group is the union of the individual permissions in the different levels. That is, if one level includes permissions (A, B, C), and the other level includes permissions (C, D), the new level for the group includes permissions (A, B, C, D).

  6. Click OK.


Permissions for the default SharePoint groups (Owners, Members, and Visitors) for Team sites that are connected to a Microsoft 365 group can't be modified.

Add, change, or remove a site collection administrator

  1. On the site, click SettingsSettings icon, and click Site settings. If you don't see Site settings, click Site information, and then click View all site settings. On some pages, you may need to click Site contents, then click Site settings.

  2. On the Site Settings page, under Users and Permissions, click Site Collection Administrators.

  3. In the Site Collection Administrators box, do one of the following:

    • To add a site collection administrator, enter the name or user alias of the person who you want to add.

    • To change a site collection administrator, click the X next to the name of the person, and then enter a new name.

    • To remove a site collection administrator, click the X next to the name of the person.

  4. Click OK.


    To see the Site Collection Administrators link, you must be a site collection administrator, or a global or SharePoint admin in your organization. This link is not displayed to site owners.


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Permissions sharepoint management online

The SharePoint permissions structure is very flexible. Even for a simple task of granting user access to a site, there are many ways you can accomplish this. Although the result is the same, if you don’t understand the subtle differences between them, it can cause a lot of pain.

SharePoint Permissions Terminology

First, a quick reminder of the three key aspects of SharePoint permissions:

  • Securable Objects– where should the user get access (e.g. Site, List, Document)
  • Users or Groups– who should get the access rights
  • Permissions– what kind of access should the user have (e.g. Full control, Read)

SharePoint security

Understanding the first aspect of permissions – securable objects and permissions inheritance is an important part, but we won’t be focusing on that in this post. You can read more about it in our recent blog covering topics of Office 365 inheritance and unique permissions.

In this blog, we will focus more on the second and third part of the equation – who should get access to a resource and which method to use. When it comes to a method part, it’s critical to decide whether to grant access to a user directly or use groups. If you choose groups, you still need to decide between different kinds of groups.


Directly assigned SharePoint Permissions vs Group memberships

Assigning permissions to users directly is the simplest solution. So, where is the problem? The problem is in the long-term management of permissions. If John were granted permissions to 50 documents and he’s leaving a company, you need to remove him from 50 different locations. It’s going to be a slow and cumbersome process.

In most cases, it is smarter to grant permissions to groups instead of directly to users. The groups are the ones that have permissions, and all you have to do is manage their members. If you need to remove access for a user, you can remove him from the group. You don’t need to find all the different locations with permissions and remove him manually.

Direct SharePoint Permissions vs Group memberships

How to decide which group to use?

So now you know that using groups is smarter. But you still might get confused about which kind of group you should use. In SharePoint Online, there are three main choices you should consider:

  • SharePoint groups
  • Azure AD Security groups
  • Microsoft 365 Groups (formerly Office 365 Groups)

There are a lot of factors to consider when making a choice. Some of them are:

  • What kind of environment are you running? Is it cloud-only or hybrid?
  • What kind of collaboration do the groups’ members need to do? Is it just sharing files or also accessing other shared resources like calendar, mailbox, chat, etc?
  • Are you using classic experience in SharePoint, or have you switched to the modern experience?

Let’s go over each kind of group and see in which scenario they make the most sense.


SharePoint Groups

SharePoint groups are defined at the site level, and they only exist inside SharePoint; therefore cannot be used for other workloads. Each site, depending on its template, comes with a few default SharePoint groups that already have permissions assigned. 

You can also create your own SharePoint groups and assign them permissions to any securable object. The advantage of a SharePoint group is that you can manage permissions on the current site, and you don’t have to go to AAD to change group memberships.

Default SharePoint permission level by groups

DO Use it:

  • Always use SharePoint groups in classic SharePoint experiences
  • It is ok to create your own SharePoint groups in classic SharePoint if the default ones do not meet your needs. Check out this list to identify if making a custom group makes sense.
  • Even if you plan to use another kind of group, put them inside SharePoint groups

DON’T Use it:

  • On modern SharePoint sites you should limit the use of SharePoint groups only to the default ones. Modern share experience discourages the use of SharePoint groups and does not offer an option to share files by adding people to SharePoint groups.
  • Do not create custom SharePoint groups in modern SharePoint experiences. This option is hidden in the modern UI, so permissions given through these groups are very hard to track.

As you can see, SharePoint groups still have their place in classic SharePoint, and their use is encouraged in the old share experience. But, keep in mind that Microsoft is moving away from them in modern SharePoint.

classic vs modern SharePoint sharing

Security Groups

Security groups live inside Azure AD, and they have a similar purpose as the groups from on-premises AD. You can even sync groups from on-premises to the cloud. They can be used across multiple workloads and for custom applications inside your tenant.

DO Use It:

  • Use security groups when the same group of users needs permissions across multiple sites.
  • Use security groups when you are using hybrid environments. You want to sync your group memberships from your on-premises AD to ensure centralized permissions management for your entire environment.

DON’T Use It:

  • If users need more than just sharing files to accomplish their work, like a shared calendar, mailbox, chat, etc., think about using Microsoft 365 groups rather than Security groups.
  • If you need a group to share a limited scope on just one site, for example, a single folder, consider using SharePoint groups.

As you can see, Security groups are the right choice if you need to ensure access just to SharePoint Online without worrying about other workloads. One of the potential downsides of plain old Security groups is that group management is usually reserved for the admins using the AAD portal or Office 365 admin center making them less flexible.

Microsoft 365 Groups

From an IT point of view, Microsoft 365 groups are Security groups but also much more. Microsoft 365 Groups are associated with a collection of shared resources such as a SharePoint site, Outlook inbox, shared calendar, and optionally a chat in Microsoft Teams. You don’t have to worry about manually assigning permissions to all those resources. Adding members to the group automatically gives them the permissions they need to the tools your group provides.

Group owners can easily manage group members through almost any Microsoft app like Outlook, SharePoint Online, or Teams application making their management more decentralized than traditional security groups.

DO Use It:

  • Use Microsoft 365 Groups for project teams, departments or community of people that work on the same goal and share deliverables
  • Use Microsoft 365 Groups when you need to use self-service options for group creation. Microsoft offers many ways in which users can create their workspace without any admin intervention through Outlook, SharePoint Online, Microsoft Teams, Planner, etc.

DON’T Use It:

  • If you just need a group for security to share some limited scope on an existing site like a library or folder, there is no sense to use Microsoft 365 Groups. As soon as you create a Microsoft 365 Groups, this will also create a shared mailbox and a SharePoint online site that you do not need resulting in a lot of clutter on your tenant. In those cases, use Security groups or SharePoint groups instead.
  • Since management and reporting options in Out-of-the-box Office 365 admin center are limited, you will need to use a custom solution or 3rd party governance product to have proper reporting. So, be aware that you’re going to invest some budget into the license for those tools.


It’s a good practice to use groups to manage permissions in SharePoint. In the long run, this will make your life easier with less administration and manual work. Based on the information from this article, try to figure out which group type works the best for you. If you need SharePoint groups but don’t want to miss out on all the benefits of modern SharePoint experience, this is still possible. Microsoft has not made it easy, but with the help of 3rd party products like SysKit Point and SPDocKit, this approach is much easier. SysKit’s tools provide all the management options and reporting needed to get the work done.

Remember that Microsoft 365 Groups already come with their own SharePoint site and predefined permissions structure, so you need to consider that when comparing them to other group types. Learn more about the differences between management and reporting of Microsoft 365 Groups and SharePoint permissions in our upcoming blog.

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How to Manage User Permissions in Microsoft SharePoint Online - Office 365

SharePoint Permissions Management Tool


for Microsoft SharePoint on-premises & Office 365/SharePoint Online

SharePoint Permissions Tool

SharePoint Permissions Management Tool

SharePoint Permissions Manager is a component of the SharePoint Essentials Toolkit.

This simple but powerful management utility allows Site Owners to automate the creation of SharePoint Permission Reports.

Use this tool to help enforce SharePoint Security Best Practices by first gaining insight into the current state.

Please Contact Us for pricing.
Starts at $2,300 USD per user.

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  • Enterprise Suite 2019
  • View Release Notes
  • To update, click "Check for Updates" from product

Solution Type

  • Client Application
  • Supports Microsoft SharePoint 2010, 2013, 2016, 2019 and Office 365/SharePoint Online


  • No server side installation
  • Does not require Farm/Global/SharePoint Admin or Site Collection Admin rights
  • Only requires Read + Enumerate Permissions to build reports
  • Bulk remove and/or add Permissions
  • Create ad-hoc re-usable report templates
  • Export SharePoint Permissions Reports to SharePoint on a schedule
  • Detailed Permission reports at the Site, List and Item level
  • Report on a User or group's access across multiple sites in a single report
  • Customizable report gives hundreds of potential report options
  • Find where 'Everyone' or 'Domain Users' is used throughout your sites
  • Built-in tools to fix permissions, and perform clean up tasks easily
  • Copy or Transfer Permissions. Grant or revoke rights
  • Secure content and track access and share requests
  • Multiple Site wide Access Request reports
  • Find all orphaned user accounts across multiple sites
  • Show access granted through SharePoint groups and Active Directory groups
  • Live Explorer let's you view SharePoint Group members easily and quickly
  • Live Explorer let's you add or remove SharePoint Group members immediately
  • View a snapshot of Permissions for an entire Site Collection
  • Learn about User Permissions, Security Settings and Events
  • Externally Shared Content, all Sites with External Sharing
  • Report on all content with Anonymous Links and Shared Links
  • Search for permissions of specific accounts and how they were granted access
  • Create Permission Job templates to bulk add or remove permissions for re-use

License Type

  • No limit on web applications and farms
  • Licensed by No. of Users & No. of Site Collections (to be managed with tool)
  • Includes unlimited technical support
  • Includes software assurance
  • (Recommended) See the SharePoint Essentials Toolkit Suite, this product is included in that bundle.
SharePoint Permission Tools

SharePoint Permission Reports for Site Owners

Our tool provides a simple interface to select sites you want to get a permissions report for, right click, and create report!

Getting SharePoint Permissions reports never got easier.

Features include Site Collection administrator reports, user and account access reports, orphaned user reports, site list and item level permission report, users with external access reports, shared link reports, bulk clean up permissions, and much more.

Only requires Read Access + Enumerate Permissions to manage SharePoint build Permission Reports!

SharePoint Permissions Tool

Clean up SharePoint Permissions

Review SharePoint Permission reports, identify issues and fix Permissions.

It's simple!
Find users with access to content that they should not have, find domain accounts that should not be used in SharePoint, remove orphaned user accounts in bulk, schedule adding and removal of accounts, and much more.

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SharePoint Permission Tools

Simple SharePoint Permissions Management Tool

SharePoint Permission Management never got easier, simply select one or more sites and click Create Permissions Report. See why users are calling our product the top SharePoint User Management tool!

The tool will generate multiple reports which you can further customize by simple drag and drop, then save your personalized reports for re-use as a template!

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Our Products

This is a must have for every Site Owner or SharePoint and Office 365 Administrator. The SharePoint Essentials Toolkit includes multiple components to have greater control over the sites you need to manage.

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SharePoint Essentials Toolkit

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How to Utilize SharePoint Permissions Management

Sharepoint, designed to incorporate several applications, delivers an enterprise-level solution for companies of all sizes. Because Sharepoint is an all-in-one site creator, content manager, and file storing solution, you may often feel as if accessibility to this suite’s full functionality is locked behind a wall.

But SharePoint’s foundations are built upon the concept of permissions, and the SharePoint permissions management tool acts as your key. To ensure that your business is optimizing every aspect of the service, the administrator will need to manage SharePoint permissions.

When you integrate SharePoint management tools into your business’s workflow, the Site Owner can monitor the application to providing a secure and consistent service.

Using SharePoint Server or SharePoint online permissions management tool, the administrator can oversee these features for any issue that may arise. Whether the problem is a small latency or broken inheritance, the SharePoint permissions reporting tool can help detect where the error lies. The admin can then perform detailed troubleshooting to pinpoint the error and enhance the experience for all end-users.

The Importance of SharePoint Permissions Management

Every SharePoint administrator’s ultimate objective is to use SharePoint user management to maximize resource acquisition efficiency for their users. Faulty or inadequate management usually hinders a team’s resource use.

An additional duty of the Site Owner is to overview the users’ permissions to find potential leaks and risks within the security groups. With SharePoint permissions management, you can efficiently perform security auditing and report on compliance adherence.

Built-in SharePoint management doesn’t have the full overview services that many enterprises need to provide continued exceptional service. Therefore, many administrators turn to a SharePoint online management tool to deliver reports that offer permissions and groups’ full compendium.

Cognillo’s SharePoint Permissions Management Tool delivers this functionality and more within an intuitive and user-friendly dashboard. Administrators can seamlessly create, adjust, and remove permissions and groups from one point of access.

By incorporating SharePoint online permissions report and tools, the admin can:

  • Execute specific or bulk changes to permissions and groups across the SharePoint environments
  • Manage and alter the site auditing preferences across multiple SharePoint environments
  • Troubleshoot permission errors to identify any broken inheritance or unique permissions
  • Transfer and copy settings from one group or permission to another user
  • Generate customizable SharePoint online permission reports that offer hundreds of potential reporting options
  • Manage site access and roles, and generate detailed reports on their activities

SharePoint Management Tools

We offer a comprehensive and unique take on generating SharePoint permission reports. This simple yet effective management tool allows authorized users to automate the creations of SharePoint Permission Reports. When you integrate the SharePoint Permissions Management Tool, you can stay on top of the required SharePoint Security Best Practices and compliance.

Cognillo’s SharePoint permissions management offers Site Owners and administrators access to a powerful tool that they can use to edit, create, revoke, report, and audit Sharepoint permissions, all within a centralized dashboard.

Boost Your Security

The robust reporting features found within our SharePoint Permissions Management Tool allows admins to list every user and their level of access and then detail user permissions on the Site, List, and Item level. Your company can use these features to report on users and groups across multiple SharePoint environments in a single output. As a result of this SharePoint management, administrators can more effectively manage their users.

Streamline Your Workflow

Our SharePoint permissions management software allows the content owners, SharePoint Admin, or Site Collection Admin to delegate authority to speed up workflow across all users. Granting an admin full access to the SharePoint online management tool allows them to use critical resources to manage and report on every user’s capabilities effectively.

Clean Up Permissions


Now discussing:

Well, closer to the point, my reader, or to the body. So it was a hot summer day so hot that it floated from here. I just came from a business trip from Samara, where my work has brought, and naturally I went to a friend to find out whether he is at home or.

Not, well, decide the question of what we are going to do in the evening. His lady was not at home, only Marina was.

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