Folder view outlook 2013

Folder view outlook 2013 DEFAULT

Views give you different ways to look at items in a folder. Each Outlook folder, such as Inbox and Calendar, allows you to customize your view to change the organization of items, fonts, and many other settings.

The most common change to make to a view is to change the font size in the message list, the Reading Pane, or when composing a message.

Change the font or font size in the message list

  1. Select View > View Settings.

  2. Select Other Settings in the Advanced View Settings box.

  3. Select Column Font or Row Font.
    You can change the fonts and font sizes in your view.

    Note:  To change the font size of the message preview, sender name, and subject in the default Inbox view, choose Row Font.

  4. Select the font, font style, and size you want, then click OK three times to save your settings and apply your changes.

    Note: If you only want to change the font or font size for the message preview (the line of message text you see under the subject and sender, select Font under Message Preview.

Change your font or font size in the Reading Pane

The Reading Pane doesn't allow you to change the default font or font size. However, you can zoom in or zoom out easily. You can also tell Outlook to display all of your email messages in plain text, and have more control over the font size.

If you're an Microsoft subscriber, you can select a zoom percentage that persists across all of the messages you read.

  1. At the bottom right corner of the Reading Pane, click the percentage (usually %) to display the Zoom While Reading dialog box.

    You can select your default zoom level.
  2. Choose one of the default percentages or enter your own percentage. Select the Remember my preference checkbox to keep your zoom level the same across all messages you receive.

If you're not an Microsoft subscriber, the Zoom percentage will not save from one message to the next. Every time you switch messages in the reading pane, you'll need to zoom in or out. To change your zoom percentage, use the following steps.

  1. To zoom in or out in the Reading Pane, look for the magnification slider at the bottom right corner of the Reading Pane.

    You can zoom in or out in the Reading Pane.
  2. Move the slider left or right to change the size of the text in the Reading Pane.

    Note: Any change you make to the zoom level only persists while you're viewing the message. If you select a different message, the zoom percentage will return to %. If you click back to the first message, the zoom percentage isn't saved.

Change the font size for messages when composing, replying, and forwarding

To change the font size for messages when composing, replying, and forwarding, use the following steps.

  1. Select File > Options > Mail > Stationery and Fonts.

  2. Select the Font button for New mail messages or Replying or forwarding messages to change the default font, font size, and font color when composing or replying to messages.

    Use the Signatures and Stationery options to change your fonts.
  3. Click OK twice to save your changes.

For additional tasks, choose from the options below.

Sometimes, it's easier to start with a brand new view rather than modifying an existing view. You can create a new view in any Outlook folder.

  1. Click View > Current View> Change View > Manage Views > New.

    Select Change View to pick a new view.

    Note: If you want to start from an existing view, in the Manage All Views dialog box, select <Current view settings> and then select Copy.

  2. Enter a name for your new view, and then choose the type of view.

    Create a new view.
  3. Under Can be used on, accept the default setting of All Mail and Post folders or choose another option, and then choose OK.

  4. In the Advanced View Settings: New View dialog box, choose the options that you want to use, and then choose OK.

  5. To use the view immediately, choose Apply View.

There are several different types of views you can choose when creating new view.

  • Table A table view shows your information in rows and columns. This is one of the most effective views for email messages.

  • Timeline A timeline view shows your items along a fixed timeline. It's useful for tasks or for folders that contain a small number of items spread out over a period of time, for example, a collection of twenty emails for a specific project.

  • Card Card views are typically used for contact folders. In a card view, you'll see a variety of fields that apply to each item, whether they're filled in or not.

  • Business Card Business card views are typically used for contact folders. In a business card view, you only see fields that contain data.

  • People A people view is a view of your contacts that doesn't show the same level of detail you see from Card or Business card views. You'll see a list of your contacts with their name and photo.

  • Day/Week/Month A Day/Week/Month view is typically used for Calendar folders, but you can use it for email folders as well.

  • Icon An icon view shows your items with an icon and their subject. This view is useful for folders with few items or for notes folders.

Important: You can't delete a predefined view, even if you changed its settings.

  1. On the View tab, in the Current View group, choose Change View > Manage Views.

  2. Under Views for folder, select the custom view that you want to remove.

  3. Choose Delete, confirm deletion, and then choose OK.

What you like to do?

  1. Switch to the view that you want to base the new view on.

  2. On the View menu, point to Arrange By, and then click Custom.

  3. For each type of change that you want to make, click a button, and then select the options that you want. For example, if you want to add or remove columns, click Fields (columns are also known as fields). Then add or remove fields, or create a custom field.

  4. When you finish making changes, close the Customize View: view name dialog box.

  5. On the View menu, point to Current View, and then click Define Views.

  6. In the Views for folder folder name box, click Current view settings.

  7. Click Copy.

  8. In the Name of new view box, enter a name.

  9. To change where the new view will be available, click an option under Can be used on.

Note: All programs on your computer that use date settings from your operating system will be affected by the changes that you make in Control Panel.

  • If you are using multi-line layout and have added several fields to your view, you may need to increase the number of lines displayed in multi-line layout to see all the information.

    How?

    • On the View menu, point to Current View, and click Customize Current View.

    • Click Other Settings.

    • Under Other Options, change the value entered for x in Use compact layout in widths smaller than x characters.

      For example, a setting of 80 characters indicates that whenever the list of message headers is reduced to a width of fewer than 80 characters, Outlook automatically displays a two-line preview.

  • New views are added to the Current View submenu.

  • In Contacts, Tasks, and Notes, you can quickly change the current view by using the Customize Current View option in the Navigation Pane.

  1. On the View menu, point to Current View, and then click Define Views.

  2. Click New.

  3. In the Name of new view box, type a name.

  4. In the Type of view box, select the view type that you want.

  5. To change where the view will be available, select an option under Can be used on.

  6. Click OK.

  7. In the Customize View: view name dialog box, select the options that you want to use.

  8. When you finish selecting options, click OK.

  9. To use the view immediately, click Apply View.

Note: All Office programs on your computer that use date settings from your operating system will be affected by the changes that you make in Control Panel.

  • If you are using multi-line layout and have added several fields to your view, you may need to increase the number of lines displayed in multi-line layout to see all the information.

    How?

    • On the View menu, point to Current View, and click Customize Current View.

    • Click Other Settings.

    • Under Other Options, change the value entered for x in Use compact layout in widths smaller than x characters.

      For example, a setting of 80 characters indicates that whenever the list of message headers is reduced to a width of fewer than 80 characters, Outlook automatically displays a two-line preview.

  • New views are added to the Current View submenu.

  1. On the View menu, point to Current View, and then click Define Views.

  2. In the Views for folder folder name box, click the view that you want to rename.

  3. Click Rename.

  4. In the New name of view box, type a new name.

Note: You can't rename a predefined view, even if you have customized the view. Instead, copy the predefined view, give the copy a new name, and then change the settings.

  1. On the View menu, point to Current View, and then click Define Views.

  2. In the Views for folder folder name box, click the view that you want to be available in other locations.

  3. Click Copy.

  4. In the Name of new view box, type a name.

  5. To change where the view will be available, click an option under Can be used on.

  6. Click OK.

  7. To use the view immediately, click Apply View.

Note: New views are added to the Current View submenu.

  1. Switch to the view that you want to change.

    How?

    • On the View menu, point to Current View, and then click the view that you want.

  2. On the View menu, point to Arrange By, and then click Custom.

  3. Click Other Settings.

  4. Select the options that you want, and then click OK.

  1. On the View menu, point to Current View, and then click Define Views.

  2. In the Views for folder folder name box, click the view that you want to change back to its original settings.

  3. Click Reset.

Note: If the Reset button is unavailable, you may have selected a custom view or a standard view that has not been customized.

  1. On the View menu, point to Current View, and then click Define Views.

  2. In the Views for folder folder name box, click the view that you want to delete.

  3. Click Delete.

Note: You can't delete a predefined view, even if you have changed the settings for the view.

Sours: https://support.microsoft.com/en-us/office/create-change-or-customize-a-view-ff3dfaa57bb71

15 Folder Pane Tips & Tricks

Folder Pane buttonThe Folder Pane in Outlook is the main navigation method between your mailboxes, folders and the separate modules such as Mail, Calendar and Contacts.

This pane does contain a couple of options and other “secrets” to fit it to your style and work with it more efficiently.

Toggle the Folder Pane

With ALT+F1 you can enable/disable the Folder Pane.

Easily switch between the various Folder Modules;

  • CTRL+1    Mail Module
  • CTRL+2    Calendar Module
  • CTRL+3    Contacts Module
  • CTRL+4    Tasks Module
  • CTRL+5    Notes Module
  • CTRL+6    Folder List Module
  • CTRL+7    Shortcuts Module
  • CTRL+8    Journal Module

Configure which modules are shown and in which order

By default, Outlook will only show the icons of 4 modules at the bottom of the Folder Pane. To show more or to configure which modules are shown and in which order use;

  • Simplified Ribbon (Microsoft )
    View-> Layout-> Folder Pane-> Options…
  • Classic Ribbon
    View-> Folder Pane-> Options…

Note that the Folder Pane needs to be sufficiently wide to actually be able to show the module icons.

Navigation Options.
Navigation Options.

Show module icons or module names to navigate

To switch between the modules, you can use the icons listed at the bottom of the Folder Pane.

If you’d rather see the names of the modules instead, you can disable “Compact Navigation” via the Folder Pane Options dialog mentioned above.

Add Shortcuts to the Shortcuts Module

You can build your own custom menu in the Shortcuts Module. It can consist of anything like shortcuts to Outlook folders, File Explorer folders, files and applications and can be organized in expandable/collapsible groups.

  • For an Outlook folder; click Add new Shortcut
  • For a File Explorer folder or file; drag & drop the folder or file on the group name from a File Explorer window

Drag & drop a folder from File Explorer into Outlook.
Drag & drop a folder from File Explorer into Outlook.

Change the startup folder

You can configure the startup folder by going to;

  • File-> Options-> Advanced-> Start Outlook in this folder

You can even select your favorite Search Folder such as the Today’s Unread Mail Search Folder.

Selecting the startup folder for Outlook.
Selecting the startup folder for Outlook.

Start in E-mail, Folder List or Shortcuts Module

Close Outlook in the Module you prefer and it will start in that module again.

To start in the Shortcuts Module, make sure your configured startup folder is available in the Shortcuts Module.

Similarly, if you’d like to start Outlook in the Calendar module, make your startup folder your Calendar folder and close it in the Calendar module.

Add folders to the Favorites section in the Mail Module

Show in Favorites buttonYou can add Mail and Search Folders to your Favorites list in the Mail Module by right clicking a folder and choose “Add to Favorites” or drag & drop the folder into the Favorites section.

To remove a folder right click the folder in either the Favorites section or in the folder list and choose “Remove From Favorites”.

Remove the Favorites section from the Mail Module

If you don’t like or use the Favorites section you can remove it via;

  • Simplified Ribbon (Microsoft )
    View-> Layout-> Folder Pane-> Favorites
  • Classic Ribbon
    View-> Folder Pane-> Favorites

Adding a Shared Exchange Mailbox more quickly

Add Shared Mailbox buttonWhen you use an Exchange account, you can add a Shared Mailbox to your Folder List via;

  • File-> Account Settings->Account Settings…-> double click on your Exchange account-> button More Settings-> tab Advanced-> Add…

You can do this a bit more quickly directly from the Folder Pane;

  • Right click the root of your Exchange Mailbox-> Data File Properties…-> button Advanced…-> tab Advanced-> Add…

Microsoft Exchange - Account Settings - Advanced - Add additional mailbox.
This dialog hides itself behind quite a few clicks.

Add additional Calendar, Contacts, Tasks, Notes and Journal folders to the Folder Pane

  • All Calendar, Contacts, Tasks, Notes and Journal folders that are available in the Folder List Module (with exception of the Public Folders) will be shown in the “My” group in the corresponding module.
  • All other folders that you have accessed through File-> Open & Export-> Other User&#;s Folder will be shown in the “Other” group in the corresponding module.
  • To add a Calendar, Contacts, Tasks, Notes or Journal from Public Folders to the corresponding Module, right click that folder and choose “Add to Favorites…”. If it still doesn&#;t show; right click the folder from within Favorites and choose “Add to Other …”

Show Multiple Calendars

Calendar buttonTo show multiple calendars side-by-side you can select the Calendars via the selection box in the Calendar Module.

The name of the Calendar will show above the view of the calendar and calendars will be marked with different colors.

By right clicking on the tab of the Calendar, or using the arrow in front of the name, you can enable Overlay mode for that Calendar.

View Monthly Calendars in the Calendar module

When you are in the Calendar module and you disable the Calendar section from the To-Do Bar, the monthly calendars will show up in the Folder List instead of on the right side in the To-Do Bar.

  • Simplified Ribbon (Microsoft )
    View-> Layout-> To-Do Bar-> Calendar
  • Classic Ribbon
    View-> To-Do Bar-> Calendar

Location of the Folder Pane settings

Settings buttonMore and more Folder Pane settings are being stored within the mailbox itself so that it is consistent when you work with the same (Exchange) mailbox on multiple computers.

However, some of the settings are still being kept in this file;

If you want, you can backup and restore this file while Outlook is closed.

Reset the Folder List

To reset the Folder List and to undo all customizations start Outlook with the /resetnavpane command line switch;

Start-> type;

Reset the Folder Pane customizations with the /resetnavpane command line switch.
Reset the Folder Pane customizations with the /resetnavpane command line switch.

Sours: https://www.howto-outlook.com/howto/navigationpane.htm
  1. Resin wall hangings
  2. Deseret book hours
  3. Lyran wars
  4. Set default programs for all users windows 10 registry
  5. Deck in spanish translation

How to show or hide folder list view in Outlook?

In the folder list view, all your folders are listed out including mail folder, calendar folder, contacts folder and so on. You can switch among these different types Outlook folders easily inside the folder list view in the Navigation Pane. In this article, we will show you how to show or hide folder list view in Outlook in details.


Show or switch to folder list view or other views with hotkeys

Actually, you can quickly switch to the folder list view or other views in Outlook with following hotkeys:

No. ViewsHotkeys
1Mail viewCtrl + 1
2Calendar viewCtrl + 2
3Contact viewCtrl + 3
4Task viewCtrl + 4
5Note viewCtrl + 5
6Folder (list) viewCtrl + 6

Show or hide folder list view in Outlook

You can show or hide the folder list view in Outlook as follows.
A. In Outlook or higher versions, for showing the folder list, please click the doc show hide folder list button in the Navigation Pane, then select Folders from the list. See screenshot:
B. In Outlook and , please click the Folder List icon in the Navigation Pane.

Outlook or higher versions:
doc show hide folder list

Outlook and
doc show hide folder list

And now the Folder List view is displayed as below screenshot shown:
doc show hide folder list

For hiding the folder list view, just shift to another view such as the Mail view in the Navigation Pane.
doc show hide folder list


Move Folder List View icon to beginning/top of Navigation Pane for easy switching in Outlook

When Outlook starting, the last view you used before closing Outlook will open automatically by default. Even so, you can also configure the navigation options and move the Folder List View icon to the beginning or top of Navigation Pane for easy shifting. Please do as follows:

Kutools for Outlook: Add more than handy tools for Outlook, free to try with no limitation in 60 days. Read More      Free Trial Now

1. Go to the bottom of Navigation Pane, and click Ellipsis  > Navigation Options. See screenshot:

2. In the Navigation Options dialog box, (1) select Folders in the Display in this order list box, (2) click the Move Up button repeatedly to move Folders to the top, and (3) click the OK button. See screenshot:

3. Please click Folder List view icon or Press Ctrl + 6 to show the Folder List view.

From now on, the Folder List View icon is moved to the beginning or top of Navigation Pane. And the Folder List view will open by default when Outlook starting.


Demo: Show or hide folder list view in Outlook


Tip: In this Video, Kutools tab is added by Kutools for Outlook. If you need it, please click here to have a day free trial without limitation!


Kutools for Outlook - Brings Advanced Features to Outlook, and Make Work Much Easier!

  • Auto CC/BCC by rules when sending email; Auto Forward Multiple Emails by custom; Auto Reply without exchange server, and more automatic features
  • BCC Warning - show message when you try to reply all if your mail address is in the BCC list; Remind When Missing Attachments, and more remind features
  • Reply (All) With All Attachments in the mail conversation; Reply Many Emails in seconds; Auto Add Greeting when reply; Add Date into subject
  • Attachment Tools: Manage All Attachments in All Mails, Auto Detach, Compress All, Rename All, Save All Quick Report, Count Selected Mails
  • Powerful Junk Emails by custom; Remove Duplicate Mails and Contacts Enable you to do smarter, faster and better in Outlook.
shot kutools outlook kutools tab x
shot kutools outlook kutools plus tab x

Read MoreDownload Now

 

Sours: https://www.extendoffice.com/documents/outlook/outlook-folder-list-view.html

EOAS Help Desk

Apply Current View to Other Mail Folders

1.  In Outlook, click the View tab.


2.  In the View menu, click the Change View drop-down menu.
 



3.  From the Change View drop-down menu, click the Apply Current View to Other Mail Folders option.
 

 




4.  From here, you may select specific folders to apply the view or select the Apply view to subfolders check box to apply the view to all subfolders, then click OK.
 

 


 


Reset All Views to Default

If the view is still not applied to a desired folder, the individual folder was most likely set to a custom view previously. To correct this action, reset the view settings of all Outlook folders back to the default setting by launching Outlook with the cleanviews switch.

1.  Ensure Outlook is closed.

2.  From the Run command (Windows Key + R), type outlook.exe /cleanviews and click OK.

 

 




3.  Outlook will open and all view settings will be set to default.
Sours: https://helpdesk.eoas.ubc.ca/kb/articles/how-to-set-view-for-all-folders-in-outlook

2013 folder view outlook

Applying custom View settings to all folders at once

I have made changes to my Inbox View but also want to have these changes in all my other folders.

Do I have to change them one by one?

Custom View buttonNo, there is no need to do that. Outlook has a feature to copy the current View of a folder to other folders.

As an alternative, you can also modify the default View template in Outlook or define a View templates of your own to easily apply changes to multiple folders at once or when you access the folder.

Apply Current View to Other Mail Folders command

Apply View buttonOutlook has a feature called “Apply Current View to Other Mail Folders” which allows you to copy the View of a folder to another folder without needing to make a View template first as explained further below.

You can access this feature via;

  • tab View-> button Change View-> Apply Current View to Other Mail Folders…

When you select the top folder (enabled by default) and the option “Apply view to subfolders”, you’ll apply the View to all your mail folders at once.

Copying View settings to other folders via the Apply View dialog.
Copying View settings to other folders via the Apply View dialog.

Note: The feature automatically hides special folders such as Sent Items, Drafts and Junk E-mail. This is because these folders have special Views of their own.

Alternative method: Managing and Defining Views

Manage Views buttonAs an alternative method, or when using Outlook as it doesn’t contain the Apply View feature, you can customize the default “Compact” or “Messages” view or define your own view.

When you customize this default View, all folder that are also using this View will also change. The same applies when you have defined a View of your own and have applied that to various folders.

Depending on your version of Outlook, you can access your defined View templates in the following way;

  • Outlook
    View-> Current View-> Define Views
  • Outlook / / / / Office
    tab View-> button: Change View-> Manage Views…

You can then choose to copy or modify an already existing view or press the New… button to define a View of your own.

Manage All Views dialog in Outlook.
Manage All Views dialog in Outlook.

Alternative method: How it works

Default View buttonAs mentioned, by default, all folders and newly created folders are in the “Compact” or “Messages” View (except for the Sent Items folder which is in the “Sent To” view). When you make changes to this View, it will automatically also apply these changes to all the folders that are still in the default “Compact” or “Messages” View.

If the View of some folders have already been altered, then making changes to the default “Compact” or “Messages” View will not alter the View settings of these folders.

In that case, you can use the “Apply Current View to Other Mail Folders” feature as mentioned above. For previous versions of Outlook, you can reset your Views first or create a Custom View template and apply it on first use of that folder. See further below for details.

Alternative method: Troubleshooting

Reset All Views buttonIt might be that you've already modified the View for some individual folders. This could be even something simple as modifying the column size. In these cases you will find that changes to the default “Compact” or “Messages” view will not apply to these folders.

To prevent this from happening, you can force a reset on all the folders by starting Outlook with the switch;

  • Windows 7
    Start-> type:
  • Windows 8
    Start Screen-> type:
  • Windows 10
    Start-> type:

Note: There is a space between outlook.exe and /cleanviews

This will reset all defined Views back to default, clears Custom Views and will apply the default Views to all folders (Inbox, subfolders, Sent Items, Contacts, Calendar, Notes, Tasks and Journal).

If you have many Custom Views already which you’d like to keep, you probably don't want to do this. In this case you can define a new View and simply apply that View on first use of a folder. This is less cumbersome than defining the View per folder.

Starting Outlook with the /cleanviews switch on Windows 7.
Starting Outlook with the /cleanviews switch on Windows 7.

Last modified: November 21,

Sours: https://www.msoutlook.info/question/applying-custom-view-settings-to-all-folders-at-once
Outlook 2013 - Folders and Categories

How to add a Public Folder calendar to Outlook

To add a public folder calendar to Outlook, please use the following instructions. The screenshots in this article are using Outlook Your version may look slightly different.

 

1. Open the 'folder view'

Go to the Folders section of Outlook by clicking the ellipsis at the bottom of the window and choosing Folders.

 

 

2. Expand Public Folders

Click the triangle next to 'Public Folders - [Your Email Address]' on the left hand side of Outlook to expand the Public Folders list.

 

 

3. Expand All Public Folders

Click the triangle next to 'All Public Folders' to expand the list.

 

4. Add the calendar to Favourites

Locate the calendar you need access to in the list. Right-click the calendar and select 'Add to favourites' This will now show under the Favourites folder.

 

5. Open Calendars view

Click on Calendar at the bottom of the Outlook window. The Public Folder calendar should now show under 'Other Calenders' on the left. Check the box next to it to view the calendar.

 

Sours: https://www.impactcomputing.co.uk/help-centre/how-to-add-a-public-folder-calendar-to-outlook

Now discussing:

I won't tell anyone. Yes, with his lips alone, Andrei O, my dear, whispered, - Nina's hand, clasping a dense hot rod, moved it faster. And faster, - Tell me how you do it. When I'm alone at home. I strip naked.



39076 39077 39078 39079 39080